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March 2018 Minutes PDF Print E-mail

HILTON CREEK COMMUNITY SERVICES DISTRICT

REGULAR BOARD MEETING

3/13/18

MEMBERS PRESENT:            Steve Shipley, Garrett Higerd, Isabel Connolly

            Cynthia Adamson, Windsor Czeschin

STAFF:                                   Marianne O’Connor, Patrick Allen

MINUTES

1.         Steve Shipley called the meeting to order at 5:10 p.m.

2.            ADDITIONS TO AGENDA – Marianne requested an addition to the agenda to facilitate approving a Corporate Borrowing Resolution for a new District credit card through Umpqua Bank. Cynthia Adamson moved that the Board determine that there is a need to take immediate action with respect to a proposed agenda item, that the need for action came to the Board’s attention subsequent to the agenda being posted and therefore, that the Board add the item to the agenda – Approve the Corporate Borrowing Resolution with Umpqua Bank. Authority: Govt. Code SS 54954.2(b)(2). Windsor Czeschin seconded the motion and all Board members voted in favor.

3.            PUBLIC COMMENT – None

4.            APPROVAL OF 1/9/18 MINUTES – Garrett Higerd made a motion to approve the 1/9/18 Regular Board Meeting Minutes, as amended. Cynthia Adamson seconded the motion and all Board members voted in favor. There was no meeting in February due to lack of quorum.

5.            FINANCIAL REPORT – Marianne reviewed the financial report for the period ending 2/28/18. Isabel Connolly made a motion to accept the financial report. Windsor Czeschin seconded the motion and all Board members voted in favor.

            Windsor Czeschin made a motion to approve the Corporate Borrowing Resolution with Umpqua Bank in order to secure credit cards for the District to be used by staff and that will qualify for the CSDA rebate program. This change being made because the current credit card bank is no longer offering the CSDA rebate program. Cynthia Adamson seconded the motion and all Board members voted in favor. Board members signed the documents where required. Marianne will complete and submit the documents.

5A.            STRATEGIC PLANNING FOR RESERVES AND ASSET MANAGEMENT & RISK ASSESSMENT AND RATE STUDY – Subcommittee has not been able to meet yet.

6A.      JOB PERFORMANCE REVIEWS – Steve and Isabel will meet with General Manager and Secretary this month.

7A.            PLANNING ISSUES, RPAC, COMMUNITY CENTER – Marianne mentioned that plans are underway to construct a pergola at the community center this summer, funded by CSA1.

7B.            JUNIPER DRIVE SPECIAL ZONE OF BENEFIT – Patrick advised that OES will reimburse 75% of the cost of the repairs to Juniper Drive and will also reimburse the cost of the culvert repair by the Rohan property. Patrick and Steve Shipley will meet and then have Clair Construction provide an estimate for the culvert repair.

9A.            GENERAL MANAGER REPORT – Patrick discussed the items in his monthly update. The new pump has been working fine now after replacing the soft start panel.

9B.            OPERATOR IN TRAINING – Jason has submitted a proposal to the District, and has indicated he would rather work as an independent contractor, rather than as an employee of the District. Steve and Windsor will be on the Transition Committee and will meet with Patrick this week to discuss the proposal and other ideas. They will provide their update to Marianne for her to provide to the rest of the Board.

9B1).   24/7 ON CALL DISCUSSION – Patrick discussed Jason Hatter’s proposal with regard to the on call time and the number of call outs he has had over the past 8 months.

The Job Performance Review Committee will address the issue of compensating for on call and actual time spent on call outs.

9A3)    MONO COUNTY LOAN – The Board discussed the loan and requested Marianne to submit the January 2018 minutes, as approved, to Mono County and place the loan on the April agenda for further discussion.

8.         BILLS TO BE PAID – Windsor Czeschin made a motion to pay the bills as presented with 1 signer on ck #7373-7377, with the second signature to be obtained when the checks are issued. Cynthia Adamson seconded the motion and all Board members voted in favor.

10.       NEW ITEMS/ADDITIONS FOR FUTURE AGENDAS

Windsor Czeschin made a motion to adjourn the meeting. Cynthia Adamson seconded the motion and all Board members voted in favor. The meeting was adjourned at 7:15 p.m.

The next Regular Board Meeting will be scheduled for Tuesday, April 10, 2018 at 5:00 p.m. at the Crowley Lake Community Center, unless posted otherwise. Steve Shipley will be unable to attend.

 
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